Remote Team Sanity: Tips on how to Work With A Team Through Different Countries And Time Zones

Illustration of two people working in different time zones

During a 2020 research, Eric Brynjolfsson estimates that the number of remote workers in the U. S. has quadrupled in order to nearly 50% from the nation’s workforce. Although many people had already been working remotely, the look of COVID-19 played a significant role within this rapid shift.

In this article, we examine the tools somebody can utilize to operate effectively from various time zones. Aside from technical matters, we will also analyze and solve some social issues that usually occur. By the end of this article, you will be able to start working effectively as a member of a remote development team.

How Can A web-based Development Team Work Effectively?

As remote functioning seems to be the future of the way we work, how can we make sure we act as effectively as possible? Let’s have a look at the best methods that will help you create an excellent remote environment.

Timezone Management Tools

Timezone management equipment are essential techniques utilized by all successful remote teams across the world. Deficiency of time is often mistaken for disorganization. Thankfully, numerous apps and websites can help you handle the time zone difference.

If you are one of the 8 million people that use Slack daily, for example , you are able to consider the Slack bot called Spacetime. was. With this app, every member of your Slack team can add their own location and set their particular working hours.

There are many other managing tools like Boomerang for Gmail that help you fixed an email delivery at a suitable time for each time zone and many others. For this reason, we have a new list of alternatives to suit your needs.

Greatest Timezone management tools:

  1. Spacetime. am — a bot that helps to keep track of the time between and your colleague’ t time zones while you’ re speaking in Slack plus convert the time to your time zones when you’ re scheduling a gathering.
  2. Each time Zone — is really a customizable dashboard with the current time in every time zone that is important for you.
  3. Time and Time (iOS) — a good app that shows the best time for your group meetings depending on your time zones.
  4. ScheduleOnce — a gathering scheduling solution that also supports different time zone administration.
  5. TimeZoneConverter — a super basic tool that helps to check the current time in two places; a good solution if you are not convinced in usage of more advanced tools.
  6. 24timezones — an electronic map where you can easily pick a region and find out a current time.

When you find the one that suits you greatest, using it will end up being lifesaving.

Regular Meetings

Meetings are a must-do for everyone functioning remotely, from businesses choosing to invest in offshore development teams worldwide to a beginner freelance designer.

It is important to host regular meetings to stay on top of things and maintain the work environment. While the range is a challenge, remote conferences are crucial for getting on the same page with your colleagues.

Having a live conversation will allow you and your teammates in order to bond. Apart from that, meetings can result in positive plus energizing outcomes, which includes increased innovation and better decision-making. The good thing is that there’s a massive number of apps such as Slack or Move you can use to organize your own team’s remote meetings.

Make use of Shared Folders And Tools To Collaborate With Remote Teams

Whenever working from various time zones, your teammates need to use shared folders in order to store your data files. Collaboration platforms such as Google Drive or even Dropbox allow you as well as your partners to have simultaneous access to photos, styles, and files. In this manner, you won’t reduce each other due to probable time differences.

Several applications add more benefits to file sharing. For instance , with applications such as Asana or Figma, you can directly collaborate in the tool ecosystem, mark what you like plus where you need to create edits. With that type of virtual workspace software program, you will get the same benefits as if you were sitting down in the same space.

That you can achieve that, we have developed list with the best collaboration applications:

  1. Asana — one of the top project management equipment that can help each person in the team see the progress of their colleagues.
  2. Jira — project management tool specifically designed regarding, and therefore loved simply by, developers and creative designers.
  3. Trello — one of the biggest benefits of this well-known project management tool is the fact that it’s basic strategy is free pertaining to teams.
  4. Toggl Plan — a project planner that keeps team members for the loop of who’s busy with what job so that everyone is involved without extra work.
  5. ProofHub — a project planning software that facilitates integration with the main apps on the market.
  6. Airtable — a platform that can provide a suitable dashboard for almost any type of exercise from simple team management to product development.
  7. Ryver — a team collaboration app that gives a chance to integrate most mail team collaboration tools in one application.
  8. Figma — a design tool where the team can comment plus collaborate in real time, only the thing for dispersed teams of designers, designers and the customer.
  9. Approval Studio — a tool specifically designed to make function of designers and their clients simpler by inbuilt commenting of design that helps to get to a final style approval faster.
  10. Cage — a tool that allows including annotations to images, PDFs, videos, as well as other formats.

Each software program has its pros and cons, but this listing will help you choose the best 1 for your needs.

Agree On Everything Beforehand

Since we have analyzed the very best techniques for an effective remote control work environment, let’s take a look at the social strategies. It is crucial, especially for those of you who are individual contractors, to set all your guidelines beforehand.

When you start cooperating using a client, it is important to talk about the communication channel preferred, the time whenever they can expect a quick reaction, and what time it is better not to write. Actually for those working in the same company, clarifying the rules, setting the time to get meetings, and creating a calendar, is helpful to comprehend each other’s plans and avoid misconceptions.

Focus On The particular Goal, Not The Process

This is another critical priority you should keep in mind. Try to give each other space and don’t micromanage the cooperation. It is important to build a workflow inside a comfortable way for each.

If you avoid asking numerous small questions within the chat, unless these are urgent for a project, it will prove to be beneficial for your collaboration with the client. You can collect all the non-urgent queries you have, and ask all of them at the next ending up in the client. By doing that, you might prove to the client that when you ask something between your meetings, it should be answered quickly.

Use The Period Difference as Your Advantage

Along with smart scheduling, dealing with people from different time zones is not that difficult. Planning is an important requirement that will help you use the time difference to your advantage. According to a 2019 technology research, planning should be considered as a particular strategy for remote advancement teams.

For example , if you know that tomorrow you will start working on a new project with a client plus need a certain element, don’t wait for that time to come. Ask the particular element in advance, give the client some hrs to send it to you, and you will have it when you need it.


Summarizing, we have analyzed the main technical and social methods you can use to improve the job environment of a remote control development team. The timezone management tools, regular meetings, and collaboration apps will give you the tools to achieve this improvement. On the other hand, setting your rules and focusing on your goal will help you build helpful remote cooperation along with every client.

You can consider this as an ‘open’ checklist, as there are numerous strategies you can utilize to create an efficient remote work environment. Remote work is the long term for a vast number of fields, and the specialized and social methods you can use will keep growing with it.

Concerning the Author

Iryna is a Marketing Specialist at YouTeam, the Y Combinator-backed market for finding remote software developers from Eastern Europe and Latin America. YouTeam can source candidates for the offshore development team within 48 hours.

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Featured Picture: Illustration of two people doing work in different time areas and specific zones by vectorjuice on Freepik. com

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